Junior Administration Assistant in Oxford at Haines Watts

Date Posted: 8/30/2022

Job Snapshot

Job Description

Junior Administration Assistant

Due to growth we are recruiting for a Junior Administration Assistant to work within our Oxford office by assisting the administration team in all areas including answering calls, client service and document organisation. This is an entry-level admin assistant role working within the admin team of a fast-pace accounting firm. This role would suit someone who is looking to start their career within admin with either little or no experience.

As the largest and fastest growing region of Haines Watts we are looking for highly skilled entrepreneurial individuals to join the team to assist us in achieving our strategic goal of being the number one advisor to owner managed businesses.

We are a top 15 accountancy firm specialising within the owner managed business area across the UK. A well-established firm since the 1930's with an entrepreneurial and dynamic feel who are continuing to grow nationally as well as regionally.

The Junior Administration Assistant role is offering a competitive salary, on the job training and benefits package, which will suit somebody who is willing to explore an opportunity which will enable career progression.

The Junior Administration Assistant duties will be:

  • All administration tasks, including producing letters, photocopying, scanning, manual updates, document binding, other daily filing and paperwork
  • Scheduling meetings and organising meeting rooms
  • Maintaining office equipment and providing day to day IT and office support to all office staff
  • Checking stocks for stationery and refreshments daily on each floor and reporting back when supplies are required
  • Scanning, filing and distributing mail both electronically and physically
  • Working on reception undertaking the following tasks:
  • Answering the phone and transfer/take calls
  • Greet and assist visitors
  • Organising lunches/coffees for meetings or events
  • Receiving deliveries and distribute to staff
  • Maintenance of the meeting rooms, ensuring tea/coffee/soft drinks are fully stocked
  • Booking couriers and taxis
  • Running adhoc errands
  • Any additional tasks identified by the Office Manager commensurate with experience.

The Junior Administration Assistant will have the below skills:

  • Good interpersonal skills
  • Excellent communication skills, confident in talking to people at all levels of seniority
  • Good listening skills
  • Strong IT skills, particularly MS Word and Excel
  • Ability to multi-task
  • Excellent time management, planning and organisational skills
  • Attention to detail


  • Skills in Microsoft Excel and Word necessary

Personal Qualities

  • Enthusiastic, with a positive attitude
  • Team player
  • Personable and approachable
  • Proactive
  • A dynamic and outgoing personality

If you are keen to secure a Junior Administration Assistant role within a unique top 15 accountancy firm please apply today to find out more.

We do not pay agency fees where speculative and unsolicited CVs are submitted to Haines Watts by any means. For any CVs which are submitted without instruction from the Haines Watts Recruitment team, Haines Watts reserves the right to contact and work directly with these candidates without payment any agency fee

Job Requirements